Operations · Gatehouse
A dedicated mobile app for your security guards. From the gate they scan resident and visitor QR codes, register incoming packages, walk their patrol rounds with photo evidence, and log every entry and exit — and everything syncs to your admin panel in real time.
No credit card required
The problem
Today
With Koti
Today
The gatehouse log is a notebook that fills up, goes in a drawer, and is never opened again.
With Koti
Every entry and exit lands in a log you can filter, search and export.
Today
Visitors waiting while guards manually check lists and make phone calls for authorization.
With Koti
The guard scans the code and instantly sees whether it is valid and which unit it belongs to.
Today
The patrol round gets written on a sheet taped to the gatehouse wall, if it gets written at all.
With Koti
The round is recorded with times, checkpoints, and photo evidence on the ones that require it.
Security
From the guard app, vigilantes scan resident and visitor QR codes, register manual entries and walk their rounds, without leaving the same device.
01Entries
02Patrol rounds
03Log
Entries
Patrol rounds
Log
Resident
One-tap alerts to the whole community — trash truck, water delivery, gas, utility readings and more.
Alerts
Admin
Every access, package and alert your guards register appears instantly in the admin panel: visitor log, a live count of people inside, and reports by unit.
01Access log
02Alerts
03Credentials
Access log
Alerts
Credentials
In detail
Management builds routes on a satellite map, on the building’s floor plan, or as a plain list of points, and decides which ones require a photo. The guard marks each checkpoint as they walk it, with the progress bar in view; on finishing, the system names the checkpoints left unrecorded and asks for a closing note. The recap keeps duration, photo count and who walked it — and the panel shows how many rounds are in progress right now.
All they need is a smartphone with a camera. The code is re-validated against the server before the gate opens, and if something is off the guard gets a specific message: expired, already used, or not valid yet.
Vigilantes register a walk-in by purpose, vehicle and unit with an ID photo. Purpose distinguishes resident, visit, guest, worker, transport, food delivery, parcel delivery and service provider, and the delivery and courier companies appear with their logos so they can be picked in one tap.
As the guard types the plate, the app checks it against the resident vehicle directory and tells them on the spot whether the car is registered and to which unit. The neighbour who lives there stops having to identify themselves every night.
The exits screen lists everyone still inside, broken down by who came in by car, by motorcycle or on foot, with search by name, plate or unit. Each record shows how long the visit has run and flags a stay that has gone on too long.
One-tap alerts to the whole community — trash truck, water tanker, gas, utility bills and more. Management defines which alerts exist, with their wording in Spanish and English, their icon, and whether they go to the feed, to push, or in-app.
Every entry and exit is recorded with time, purpose and duration, building a complete access history you can filter by purpose, vehicle, destination and unit. It exports to CSV or an auditable PDF, and the export itself is logged. ID and plate photos load only when a record is opened, never in the listing.
A numeric keypad to look up a unit by number, with who lives there and their role. Whether the guard can see an occupant’s phone and email, or the vehicle directory, are community decisions and both are off by default.
Built for Mexico
Half a Mexican guard’s day is not access control: it is telling 120 families that the water truck has arrived.
Trash truck, water tanker, LP gas, meter reading, water cut and power cut: the alerts a guard gives ten times a month, resolved with one tap instead of ten calls.
The gatehouse runs from an ordinary phone or tablet. No turnstile, card reader or cabling needed to start tomorrow, and nothing to renegotiate with the security company.
The habit of asking a visitor for ID becomes a photo record living behind role-based access control — not in an open notebook on the counter — and it only opens when the detail is consulted.
Try Koti in your community today, without the headaches.
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All communications encrypted and sensitive data protected in transit and at rest.
Personal data protection compliant with Mexican law (LFPDPPP).
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