Resources

Guides and resources for running your condo

Practical guides and legal reference for the people who run condos, gated communities and HOAs in Mexico.

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17 articles

Koti’s per-unit view: 48 units with $34,580.00 outstanding, an 85.4% collection rate, and each unit’s status, balance, pending charges, maintenance fee and proof of payment

Guides

Free Excel Templates to Manage Your Condominium

Six complete templates — fee tracking, statements, budget, delinquency, maintenance and assembly — with real columns, a filled example row and the formula written out. No forms, no email: copy them straight from the page.

August 21, 202616 min read

The Koti document manager with folders for assembly minutes, bylaws, contracts, financials, maintenance and security, and filters by access level: admin, owners and everyone

Legal

Mexico City Condominium Law: A Guide for Administrators

Quarterly assemblies, notice, quorum, administrator duties, fees, delinquency, PROSOC and penalties in Mexico City, with the exact article behind every obligation. Includes a compliance checklist.

August 21, 202615 min read

Koti monthly finance ledger for August 2026: maintenance fees collected per unit and expenses charged to Administration, with $151,350.00 in income, $91,680.00 in expenses and a $59,670.00 net

Guides

How Much Does a Condo Administrator Charge in Mexico?

Salary and fees are two different questions. Sourced, dated salary figures, the four fee models with their arithmetic, what is included and what is not, and a full worked example for a 48-unit development.

August 21, 202615 min read

Koti’s document hub showing the "Actas de Asamblea" folder alongside Reglamentos, Contratos, Financieros, Mantenimiento and Seguridad, with the access-level filter: admin, owners or everyone.

Legal

Condominium Assembly Minutes: Format and Guide

A complete format for condominium assembly minutes with a worked example you can copy: quorum verification, per-resolution voting, signatures, the minute book and notarisation. Includes a model notice and the rules for Mexico City, Quintana Roo, Nuevo León, Jalisco and the State of Mexico.

August 21, 202624 min read

The Koti special assessments screen showing a roof-waterproofing assessment: $3,500.00 per unit, 48 units charged, 42 paid and an 87.5% collection rate.

Guides

How to Calculate a Condominium Maintenance Fee

The full method: an annual budget built line by line, the reserve fund as each state statute actually requires it, prorating by ownership share versus a flat fee, and the step-by-step calculation in a 48-unit condominium with tables ready for the assembly.

August 21, 202615 min read

Koti dialog for identifying a payment and applying it to a unit’s outstanding charges

Technology

Unidentified payments in a condo: how to assign them to a unit without deleting anything

A deposit arrived and you do not know which unit sent it. How to record it, find it later by its bank reference, and assign it to its unit in a single operation — with two video tutorials.

August 19, 20265 min read

Quintana Roo Condominium Property Law — 2026 guide for administrators, last amended November 12, 2021

Legal

Quintana Roo Condominium Property Law: A Guide for Administrators

Quorum, meeting notices, fees, delinquency and no-debt certificates in Quintana Roo, with the exact article behind every obligation. Includes a compliance checklist for administrators in Playa del Carmen, Cancún and Tulum.

August 9, 202611 min read

Koti settings showing the Administrators section in the side menu

Technology

Scoped permissions: give your team access without handing over the whole condo

Your accountant does not need the gatehouse log. Your head of security does not need the bank account. Here is how area-scoped administrators work in Koti: five areas, a menu that builds itself, and the important decisions always in the general administrator’s hands.

August 5, 20266 min read

Delinquency screen in Koti: units current, delinquent units and total amount overdue

Best Practices

How to Deal with Delinquent Condo Residents: A Legal and Practical Guide

What you can and cannot do about an owner who does not pay, state by state: late interest, service restriction, the civil executive proceeding, and a 4-stage collection protocol.

March 8, 202626 min read

Polls in Koti for surveying owners ahead of the assembly, with vote counts and status

Guides

How to Organize a Successful Condo Assembly: Step-by-Step Guide

A step-by-step guide to condo assemblies that cannot be challenged: quorum and notice periods by state, a 10-step preparation checklist, and ready-to-copy notice, minutes and attendance-list templates.

March 8, 202633 min read

Koti document hub with folders for bylaws, assembly minutes, contracts and financials

Guides

How to Create Effective Condo Bylaws: Guide and Model Document

A complete guide to effective condo bylaws in Mexico, with a model document ready to copy: the 10 essential elements, the legal framework state by state, and how to enforce them.

March 8, 202636 min read

Koti's finance dashboard: total income, total expenses and six-month cash flow

Technology

7 Best Condo Management Software in Mexico [2026]

Comparison of 7 condo management platforms in Mexico, with the price and features each vendor publishes on its own site, verified on 21 August 2026.

February 20, 202624 min read

QR access screen in Koti: 5 active passes showing visitor name, folio and creation date

Technology

QR Access Control for Condominiums: Complete Implementation Guide

Learn how to implement a QR code access control system in your condominium. Step-by-step guide with benefits, code types, security best practices, and how to choose the right provider.

February 18, 202619 min read

Koti's per-unit view showing total outstanding split into overdue and not-yet-due

Best Practices

How to Improve Maintenance Fee Collection in Your Condo

A practical guide to the collection process: payment methods with per-unit references, automated reminders, reconciliation, incentives, and the three numbers in your state statute to look up before penalising anyone.

February 15, 202616 min read

Koti main dashboard: units, residents, monthly posts and vendor compliance

Guides

Complete Guide: How to Manage a Condo in Mexico

Learn everything about condo management in Mexico: from legal obligations to best practices for efficient management.

January 15, 20259 min read

Koti ticket dashboard with an age breakdown and the reports needing attention

Best Practices

10 Common Condo Management Problems and How to Solve Them

Discover the most frequent problems faced by condo administrators in Mexico and practical solutions for each one.

January 10, 202510 min read

A 48-unit register in Koti with the maintenance fee assigned to each

Legal

Condo Law in Mexico 2026: Legal Guide for Administrators

There is no federal condominium law in Mexico — the subject is state-level. A guide with the exact Mexico City and Quintana Roo articles on assemblies, fees, common areas and tax duties.

January 5, 202521 min read