Communication · Documents
Tired of residents asking “Where do I find the rules?” or “Can you send me that form?” Koti’s Document Hub puts every important document in one secure, searchable location that residents can access 24/7.
No credit card required
The problem
Today
With Koti
Today
Every week somebody asks over WhatsApp where the bylaws are and you forward the same PDF for the fifth time.
With Koti
Every community document is organized and searchable in one place, available around the clock.
Today
Three versions of the bylaws are in circulation and nobody knows which one is current.
With Koti
Upload new versions and the system automatically archives old ones: residents always open the current one.
Today
The minutes listing each unit’s balance end up in the neighbours’ group chat because there was no other way to share them.
With Koti
Control who can see what documents with role-based permissions and secure sharing.
Admin
A mini Drive inside Koti: folders by topic, search, and an access level on every file.
Organize
Resident
The same folder, on their phone, showing what they are entitled to see and nothing else.
Look it up
In detail
Admin only, owners only, or everyone — owners and tenants. The ladder is hierarchical: what owners see, admins see, and what everyone sees, owners see. Share sensitive documents with the board while keeping general information public.
On top of the three community levels there is a board-members level, and you can add access for specific staff roles — security, for instance — without opening the document to the whole community.
Residents can quickly find any document with intelligent search and intuitive categorization. Smart categorization makes everything easy to locate, without calling or emailing you.
Upload new versions and the system automatically archives old ones. Residents always access current forms and rules, eliminating confusion and outdated information.
Bylaws, assembly minutes, financial statements, contracts, maintenance and security, each in its own folder, with sub-folders per year. The structure you already use on paper, minus the filing cabinet.
Star the files people look up constantly to keep them one click away, review what you recently uploaded or opened, and see at a glance what is shared with residents.
Upload up to ten files at a time, up to 50 MB each, in PDF, Word, Excel, JPG, PNG, GIF or WebP. The scanned minutes, the spreadsheet budget and the PDF policy all live in the same place.
The documents panel includes an analytics view and a storage-usage indicator, so you know what gets consulted and how much space the community archive takes up.
Built for Mexico
Minutes, bylaws and financial statements are not filing-cabinet paperwork: they are what gets requested at an assembly, at a change of management, or in a dispute between neighbours.
Every set of minutes sits in its folder with its date, available to owners without you resending it. When somebody asks what was agreed two assemblies ago, the answer is already published.
The community bylaws are the most quoted and least read document there is. With one current version and the older ones archived, arguments about which rule applies simply stop.
The owner/tenant distinction is a permission level, not a mental note: financial statements can stay visible to owners only while the bylaws are visible to everyone.
Try Koti in your community today, without the headaches.
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