Finance · Fees
You configure the fee once and the charge applies itself to every unit on the first of the month. Special assessments are billed only to the units that take part, with per-unit amounts, and batch operations turn a hundred approvals into one click.
No credit card required
The problem
Today
With Koti
Today
Every month the same spreadsheet gets copied, the dates get changed, and you hope nobody moved units.
With Koti
Monthly charges apply automatically to every unit on the first, following each unit’s own configuration.
Today
The roof-waterproofing assessment lives on a separate list, and halfway through nobody knows how much has come in.
With Koti
The special assessment is one concept with per-unit amounts, units charged, units paid and a live collection rate.
Today
Approving payments for a hundred units means a hundred identical clicks, one at a time, every month.
With Koti
You select all, deselect the late units and approve the rest in a single operation.
Admin
Currency, deadline and billing start month; after that the system charges on its own and you only review.
01Configure
02Charge
03Assessments
Configure
Charge
Assessments
Resident
Their unit, their occupancy type and their maintenance fee, on one screen — with no call to management to ask.
My unit
In detail
Built for 50, 100+ unit communities: select all, deselect the late units, and approve every payment in one click. The same works for applying late fees and for deleting charges. It is the difference between an afternoon of month-end close and ten minutes.
Once configured, monthly maintenance charges apply to every unit on the first, with nobody having to open the system. Each unit gets the charge that belongs to it, per its own configuration.
Create a single fee concept and apply it to one or more units — not all of them have to take part — with amounts that can vary per unit. You choose how it splits: equally, proportionally to each unit’s monthly fee, or by entering every amount by hand; and even after that you can adjust it row by row. The screen tracks expected total, collected total, units paid and the collection rate for each assessment.
A resident can pay in instalments and the system tracks the progress instead of treating the balance as all-or-nothing. Custom payment plans are reflected automatically in the account statements.
The maintenance fee is defined per unit, not per community, so a penthouse and a studio can pay different amounts without keeping two lists. Every row of the per-unit view shows its fee next to its balance.
You set the day of the month the fee falls due — from the 1st to the 28th, so no February ever breaks the rule — and the month the community starts being billed. From there, that deadline is the same reference used by late fees, the early-payment discount, reminders and the resident’s statement.
The other half of the incentive: on top of the late fee, you can configure a discount — a flat amount or a percentage — for anyone who pays before the day you set. The carrot works better than the stick when the person collecting lives in the same community.
Switching systems should not erase what was already owed. The historical-records wizard creates the billing periods and charges from before your start date, with the fee each unit actually had at each point in time and with the months that do not apply excluded one by one.
Try Koti in your community today, without the headaches.
14-day free trial · No credit card required
Prefer to be shown around? Book a demoMessage us on WhatsApp
All communications encrypted and sensitive data protected in transit and at rest.
Personal data protection compliant with Mexican law (LFPDPPP).
AWS infrastructure with automatic daily backups.
Keep exploring
Go deeper
Set up your community in minutes and try all of Koti — no card, no lock-in.
No credit card requiredSee pricing