Operations · Units
Streamline your property management with Koti’s comprehensive unit tracking system. Get complete visibility into every unit, occupancy status, and maintenance history with automated tracking and centralized documentation.
No credit card required
The problem
Today
With Koti
Today
The register lives in a spreadsheet only one person knows how to update, and that person goes on holiday.
With Koti
You import the file once and from then on the register maintains itself, with an activity history per unit.
Today
The ownership share sits in the deed and the fee gets recalculated by hand every time the budget changes.
With Koti
Every unit stores its square meters and its ownership share, and the fee follows from that as Mexican law requires.
Today
The tenant changed and nobody told the gatehouse, the bookkeeper, or whoever sends the announcements.
With Koti
Owners, tenants and unit managers live on the unit: change them and everything else finds out on its own.
Admin
Access complete information for each unit: occupancy status, payment history, pending maintenance, and relevant documentation.
01Register
02Status
Register
Status
Resident
The same record you administer, from the resident’s side: their unit, their fee and who else is registered there.
My unit
In detail
Every unit tracks square meters, ownership share (indiviso) and current owners and tenants. That share feeds fee calculation as required by Mexican law, so splitting common expenses stops depending on a formula that lived in the previous administrator’s head.
House, apartment, lot, retail unit, office and warehouse; owner-occupied, long-term rental, short-term rental or vacant. Customize each unit based on its specific characteristics instead of forcing everything into “apartment”.
Each unit can have unlimited owners, tenants and authorized residents, each with different permissions and access according to their role in the property — plus contacts that exist purely as a reference, with no app account.
Each unit’s section covers a building’s tower, a gated community’s block or a development’s phase, depending on how yours is organized. Filters and listings respect that division.
Our support team will help you migrate all your existing information from spreadsheets or previous systems. The CSV template accepts name, monthly fee, ownership percentage, opening balance, floor and section; the mass editor changes section, type and occupancy across many units at once, and the whole register exports whenever you need it.
Overview, details, residents, tax data, notes, activity, incidents, vehicles and pets — all hanging off the unit. You can store comprehensive information: current owner, tenants, payment history, legal documents, maintenance records and incident history.
Units still in the developer’s inventory, ones not yet handed over and common areas are flagged exempt with a reason, so they don’t pollute the month’s collections or delinquency numbers.
The lift, the water pump and the fire extinguishers are community property too. The inventory module tracks fixed assets and consumables with scheduled maintenance, warranty, replacement cost and a usual supplier, and links each service to its ticket and its expense.
Built for Mexico
A Mexican community’s unit register is not a list of apartments: it is a legal and fiscal instrument, and that changes what each unit has to store.
The indiviso percentage is what the law uses to split common expenses. Koti stores it on the unit, next to the square meters, so the fee comes from there rather than from a separate sheet.
Each unit keeps its own tax details for the CFDI invoice, so the receipt is issued to the right name without chasing a tax certificate every month.
Not everything is a tower. Lots, houses and retail units coexist in the same register, and the section covers block or phase depending on how the development is laid out.
Try Koti in your community today, without the headaches.
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Personal data protection compliant with Mexican law (LFPDPPP).
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